Not a rule. Bookkeeping convention — not codified. US GAAP governs recognition, measurement and presentation, not bookkeeping mechanics. Sources
The lessons that teach this
From the free founder back-office course, taught on one company's books, with exercises to work it yourself.
- PayrollGross to net pay$8,400 earned, $6,707.40 paid: federal income tax from each W-4, Social Security and Medicare on their own bases, and net pay as the remainder.12 min
- PayrollPayroll tax returns: 941, 940 and W-2 › Form 941, line by lineNorthwind's Q3 2026 Form 941 from its register: $8,400 of wages, $2,335.20 of tax, nothing due.5 min
- PayrollRecording payroll in the booksJE-11 posts $8,400 of wages against $1,692.60 withheld and $6,707.40 paid; AJE-4 adds $642.60 of employer FICA; the October deposit clears the liability.9 min
For founders
The same idea written for a founder: what it costs a startup that ignores it, and what to do in a real month.
What it is not called
Each of these means something else. Use one here and an accountant reading the product notices.
- pay stub (one employee's copy)
- payroll report unqualified
Components that render the terms it depends on
No component names this concept outright, but it's built from terms that components do name. These render reconciled, subledger, journal.
Also in Payroll
Defined in Lexicon. This page is generated from that document, so the two can't disagree.